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Grace’s Build-A-Bear Workshop Birthday Party

This year, Grace’s birthday party was at Build-A-Bear Workshop, and it was her best party ever.

She says that every year (and so do I), but this year, it was true.

This was my least labor intensive party ever, but it was also her most expensive party ever.

Here’s the crew after the Build-A-Bear part of the party but before cake and ice cream. They look like they’re ready for a break, right?

Ideas for the best Build-A-Bear Workshop Birthday Party - Everything from invitations to an awesome cake and favors are included in a birthday party at Build-A-Bear Workshop. The kids loved their animal friends and it's super easy for mom and dad. See what to expect from the beginning to the end and how to prepare ahead of time.

That’s the beauty of it! This was an active party where everyone was involved.

Before A Build-A-Bear Workshop Party

Build-A-Bear people (what do you call them?) called me a few times before the party to ascertain the details of the party and make sure everything was all set. They directed us to printable invitations on the Build-A-Bear website, and we printed one for each person Grace wanted to invite.

As you can see from the photo, Grace wanted to invite a lot of people. And, typical of any party, four people didn’t come.

At the Build-A-Bear Workshop Store

My crowd of friends and family is usually running late, but our party leader (Jessica, a Build-A-Bear Workshop employee) was gracious and willing to wait. While we waited for the last couple of guests to arrive, our party leader and I discussed what options we’d give the kids (according to my budget), and the guests chose their new friends.

Build-A-Bear Workshop Birthday Party

When we finally got started, sat down with the kids to tell them the rules (the only one I remember is that it was okay to use outside playground voices) and give them a preview of the party’s timeline.

Build-A-Bear Workshop Birthday Party

Build-A-Bear Workshop has a great party plan. The slowest part of the process – stuffing the bears – happened while most of the group were playing games. They played ring around the rosy and duck-duck-goose and Simon says and red light, green light.

Build-A-Bear Workshop Birthday Party

If you’re planning a Build-A-Bear Workshop party, get familiar with some floor games before your party. Jessica and the kids eventually ran out of ideas, so I had to jump in with some games of my own.

Build-A-Bear Workshop Birthday Party

After the animals are all stuffed, Jessica spread hearts all around and told each person to choose two of them. As is Build-A-Bear tradition, she led the kids (and adults) in a long dance to make sure the animals always have full tummies, happy hearts, smart brains, and a bunch of other things. It’s a really cute process that ends with making a wish for your new friend.

After making their wishes, everyone stuffed one of their two hearts inside their animals.

Build-A-Bear Workshop Birthday Party

Remember that each person had two hearts? Everyone’s second heart went into Grace’s animal! I didn’t see that coming, but I thought it was really special.

Grace thought it was special, too. Every once in a while, she says, Momma, Morghan (that’s the seahorse she made that day) has everyone’s special wish inside her.

Build-A-Bear Workshop Birthday Party

After all of the animals were sewn up, it was time to bathe them.

Did you know that all Build-A-Bear Workshop animals are allowed to come back to the store for an air bath whenever they want? The staff told me that once.

Everyone – kids and grown-ups alike – had five seconds to wash and brush her animal before they all found outfits.

Build-A-Bear Workshop Birthday Party

I had a gift card from Build-A-Bear Workshop, and some people didn’t show up, so I let the kids get whatever outfit they wanted for their bears. If your party isn’t pre-paid, you will probably set a budget for your guests. The party leader makes it really easy; I could have told the kids that they could pick a t-shirt or an outfit or none at all.

After the bathing, the kids dressed their new friends. Everyone loved this part! Some of the guests tried outfit after outfit on their bears; others found the outfit they wanted and that was the end of the shopping.

While they shopped, Jessica had all of the guests sign a Signature Bear for Grace.

Meanwhile, Grace’s new friend tried on all kinds of outfits and accessories. I was thankful that seahorses don’t have feet.

Imagine if she’d chosen the octopus.

I don’t want to think about it.

Build-A-Bear Workshop Birthday Party

Once everyone was dressed and happy, Jessica and her helper grabbed all of the tags, totaled my purchases, and led the partygoers to the front of the store. We all lined up for photos.

There was a promotion going on that week where you got a free Build-A-Bear Workshop beach towel with a certain purchase, and Jessica gave each and every one of our guests one of the towels. The kids were really excited to bring home a new friend and a special new Build-A-Bear towel.

After the Build-A-Bear Workshop Party

After the Build-A-Bear Workshop part of the party was over, we moved the group to the mall’s food court for teddy bear cake and ice cream and time to run around and play.

Build-A-Bear Workshop Birthday Party

My Final Thoughts

This party was just grand. It was perfect. I’m not saying that because Build-A-Bear Workshop hosted us. Every single person in attendance (grandparents, friends, and friends’ parents) said the party was just so much fun.

Jessica kept everyone involved, and everything moved right along without feeling rushed. Plus, who doesn’t love shopping for a special friend?

Our party’s total (for 9 animals plus outfits) was $325. That’s a lot of money, and I wouldn’t have spent that much from my own pocket. On the other hand, because Build-A-Bear Workshop provides everything, my only other expense for the party was cake and ice cream. If I added up party favors, activities, and the time I spent on other parties, it probably comes out equal.

You could do a party at Build-A-Bear Workshop for a lot less than $25 per person. I initially had given each person a $25 budget, but ended up letting them get whatever outfit they wanted (making the total closer to $30 for some).  If each guest made an animal and didn’t get an outfit, you could have a party for around $15 per guest.

 

I am a Build-A-Bear Workshop Friend, and I have a longterm relationship with the company. I received a gift card that paid for most of our party in order to review their party process.

© 2012 – 2018, Tara Ziegmont. All rights reserved.

12 thoughts on “Grace’s Build-A-Bear Workshop Birthday Party”

  1. I have to tell you, that is the best Build a Bear party I’ve heard of, and we’ve been to a few. Most were understaffed, and the kids were bored while all the animals were stuffed. Also, I would suggest checking the size of the area the kids will be sitting in while the animals are being stuffed. One we were in was so small the kids couldn’t even make a circle.

      • I actually had a conversation about that with the manager of the one closer to us last week because’s Lily’s “bye bye pacis” bear popped her seam and I had to take her in for a restuffing/repair. Apparently they are trying to move some of the stores to smaller locations in their malls to save on rent. Our store is large, but the one at the next mall over is not. If I had a party there, I would call ahead of time to make sure they were staffed appropriately.

  2. I usually have backyard parties for our daughter, but with the weather still being so chilly, I was reluctant to risk it and hope for the best again this year!

    I remembered reading this post last year and decided to book a party for our turning-4-year-old! I can’t wait!

  3. You give great info, it really helps to know what to expect. My dughter wants to celebrate her birthday at Build a bear as well but we are struggling financially and i wanted to know how i can also get a gift card to review their party process??

    • This was part of a special program where I worked for them in exchange for a gift card. Your best option would be to invite only two or three friends, give them only 2 bears to choose from, and forgo the clothes. You could probably do it for under $40 if you did that.

    • It was a long time ago, but if I remember correctly, Build-A-Bear kept our ice cream in their freezer in the back and we kept everything else at a table in the food court. A grandpa stood guard.

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